Contract Administration Manager I

Job Posting:         

#00002341

Opened:               

07/06/18

Closes:  

Open Until Filled

Position Title:      

Contract Administration Manager I (Software Asset/Contract Manager)

Class/Group:

1960/B25

Military Occupation Specialty Code:  

51C, 35, 3006, 6C0X1, 64PX, 51, 6C, 64

FLSA:     

Exempt

Number of Vacancies:

1

Division/Section:

Chief Procurement Office / Enterprise Contracts

Salary Range:

$6833.33 - $7000.00 / monthly

Duration:

Regular

Hours Worked Weekly:     

40

Shift:     

Days

Travel:   

Occasional

Agency Address: 

300 W. 15th Street, Suite #1300, Austin Tx 78701

Work Location:   

Same

Web site:

www.dir.texas.gov

Refer Inquiries to:              

Human Resources

Telephone:

(512) 475-4612 or (512) 463-5920

HOW TO APPLY:

  • Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
  • You must create a CAPPS Career Section candidate profile or be logged in to apply
  • Update your profile and apply for the job by navigating through the pages and steps
  • Once ready, select “Submit” on the “Review and Submit” page.

APPLICANTS MUST PROVIDE IN DEPTH INFORMATION IN THE EXPERIENCE & CREDENTIALS SECTION TO DEMONSTRATE HOW THEY MEET THE POSITION QUALIFICATIONS.

Applications are not accepted at the agency.  Resumes are not accepted in lieu of the application. Incomplete applications may result in disqualification of applicant.

Interview Place/Time:

Candidates will be notified for appointments as determined by the selection committee.

Notice:

Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

EQUAL OPPORTUNITY EMPLOYER

The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability.  Please call 512-463-5920 to request reasonable accommodations.

THE OPPORTUNITY

The Texas Department of Information Resources serves a wide spectrum of customers including Texas state, county or local government offices, and public education entities of all sizes by leveraging bulk buying power that enables eligible customers to buy IT products and services at aggressive discounts without the need for a lengthy procurement process. Procurement and contracting officials interface with major IT companies, DIR customers, and the public in performing their roles. DIR is a fast-paced and collaborative environment with highly engaged employees dedicated to achieving the best value for the state. We are a state agency utilizing private industry best practices, including tele-work opportunities, to improve overall state functionality.

The individual in this role will perform advanced (senior-level) statewide software and contract administration work for internal and external customers.  The individual will be primarily responsible for providing support for enterprise licensing, particularly Microsoft software products, and will have a keen understanding of software licensing models, license agreements and contracts.  Work also involves developing, evaluating, negotiating and managing strategic information technology contracts.  Works with the information technology (IT) vendor community to meet customer IT goods and services requirements.  Works under the limited supervision of the Director, Enterprise Contract Management with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

The ideal candidate will have the ability to highlight strengths in the following functions:

  • Monitors, processes and manages licensing contracts documenting changes, maintaining necessary software license forms and compiling licensing records, particularly for Microsoft products 

  • Researches and documents required operational software product licensing models; raises awareness of software product licensing as appropriate, alerts stakeholders to licensing changes and arranges licensing briefings as appropriate

  • Provides licensing consultancy and advice related to software products used by the enterprise, primarily for Microsoft products

  • Performs procurement and contracting functions including but not limited to soliciting requirements, developing solicitation documents, participating in the evaluation of vendor responses, participating in the negotiation process and the drafting of the contract, as well as managing vendor contract compliance

  • Works with DIR personnel, customers and vendors research and evaluate enterprise contracting opportunities 

  • Ensures that solicitations are developed in accordance with state statute and rules, and agency policy and procedures and that a consistent, fair process is followed when evaluating solicitation responses and selecting the best value response

  • Prepares, executes and monitors appropriate documents including interagency contracts, contract deliverables, contract amendments and any supporting contract related documentation, correspondence, and reporting; includes assisting with annual forecast of sales activity per assigned contract  

  • Performs other duties as assigned

EDUCATION:

  • Graduation from an accredited four-year college or university with major course work in business, information technology or related field. 
  • Additional work-related experience may be substituted for each year of formal education. (High school graduation plus ten (10) years of experience without degree). 

EXPERIENCE AND TRAINING:

  • Minimum of six (6) years of experience in contract development, evaluation, and management, at least three (3) of which must have been spent performing complex contract negotiations. 
  • Minimum of two (2) years of experience with Microsoft software licensing models, license agreements and contracts.

EXPERIENCE AND TRAINING PREFERRED

  • Experience in IT and software licensing contract development, evaluation, and management. 
  • Experience in performing complex IT and software licensing related contract negotiations.   
  • Experience in developing IT open market solicitations.
  • Experience in IT and software licensing contract management/negotiations for all customer segments, (i.e., state agency, universities, counties, cities, and independent school districts).
  • In-depth experience in and knowledge of information technology contract development and management and its application in the public sector.
  • Experience working in a for-profit or cost recovery operation.
  • Experience in project management and/or strategic planning.
  • Software Asset Manager (CSAM) or related certification. 
  • Certified Texas Contract Manager (CTCM) certification.
  • Certified Texas Procurement Manager (CTPM)/Certified Texas Contract Developer (CTCD) certification.

LICENSES/CERTIFICATIONS

  • Certified Texas Contract Manager (CTCM) certification must be obtained within one (1) year of employment if not already certified, unless otherwise approved by Supervisor.
  • Certified Texas Contract Developer (CTCD) certification must be obtained within one (1) year of employment if not already certified, unless otherwise approved by Supervisor.

KNOWLEDGE, SKILLS AND ABILITIES

  • In-depth knowledge of state of Texas purchasing laws, regulations, procedures and contract management guidelines preferred.
  • Working knowledge of negotiation strategies and techniques.
  • Working knowledge of contract standard terms and conditions.
  • Knowledge of financial accounting and reporting applicable to software assets, costs, and risks. 
  • Knowledge of software contracts and potential cost implications through the software asset life cycle.
  • Knowledge of software asset life cycle management processes and supporting tools.
  • Demonstrated skill in developing standard form contracts including the ability to select and apply the appropriate contract instrument for various acquisition strategies.
  • Skilled in problem resolution.
  • Demonstrated ability to negotiate contracts that are acceptable to the vendor and provide best value to the state.
  • Demonstrated ability to perform competitive and comparative cost analysis.
  • Demonstrated ability to communicate effectively to individuals and groups; to make effective presentations in formal and informal settings.
  • Demonstrated ability to interpret policies, procedures, regulations.
  • Demonstrated ability to make mathematical computations and tabulations and produce a high degree of accuracy in work product.
  • Demonstrated ability to work on concurrent tasks while effectively prioritizing and coordinating work assignments.
  • Ability to develop and document processes and procedures.
  • Ability to communicate both verbally and in writing in a clear and concise manner.
  • Ability to understand, follow, and convey brief oral and/or written instructions.
  • Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers. 
  • Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
  • Ability to work a flexible schedule to meet required deadlines.
  • Ability to work under pressure and exacting schedules to complete assigned tasks.

COMPUTER SKILLS

  • Proficiency in the use of a personal computer and applicable software necessary to perform work assignments (e.g., word processing, spreadsheets). Microsoft Office preferred.

OTHER REQUIREMENTS

  • Regular and punctual attendance at the workplace.
  • Criminal background check.

WORKING CONDITIONS

  • Frequent use of personal computer, copiers, printers and telephones.
  • Frequent standing, walking, sitting, listening and talking.
  • Frequent work under stress, as a team member, and in direct contact with others.
  • Occasional travel.
  • Occasional bending, stooping, lifting and climbing.
  • Occasional overtime required.