Frequently Asked Questions
Information Resources Deployment Review (IRDR)
What is the IRDR used for?
The agency IR deployment review primarily benefits the agency, by providing a structured, periodic process for assessing the status of all types of information technology used throughout the agency. The IRDR provides a sound basis for planning the agency’s future use of technology in order to optimally support its mission while meeting statewide technology standards. Statewide IRDR reporting is used by DIR and the Quality Assurance Team for several purposes, including assessing compliance with statewide technology standards and assessing alignment with the state strategic plan for information resources management.
Why do the question numbers change between IRDR cycles?
There are a number of factors involved in setting the content of the IRDR from one cycle to the next, including the dynamic nature of IT and DIR’s ongoing reporting streamlining initiative. Some items are added, removed, and changed in each cycle. We have not found a way to preserve question identifiers across cycles while also maintaining a logical organization and numbering scheme.
How does the IR Corrective Action Plan process work?
DIR has streamlined the IR Corrective Action Plan process, with most of the reporting built into the IR Deployment Review. Here is a summary of the process:
- Agencies conduct their IRDRs by December 1 of the odd-numbered year. Part 2 is a thorough review of the status of compliance with the state’s technology-related statutes and rules.
- DIR reviews agency IRDR responses during the even-numbered year and notifies those agencies found to lack compliance in one or more areas of the need to submit an IR-CAP.
- When the IRM receives the request for an IR-CAP, a response template will be attached which identifies the non-compliant item(s) and includes spaces for the IRM to fill in the following information: status of implementation, estimated implementation date, brief description of steps to be taken, and optional comment.
- Upon return to DIR, the updated spreadsheet becomes the agency’s IR-CAP. DIR will notify the IRM of the approval of the IR-CAP. If DIR requires clarification on an item in the IR-CAP, we will contact the IRM to work it out so the plan can be approved.
How can I obtain previous reports/submissions?
Please email your request for
previous IRDRs or IR Corrective Action Plans to firstname.lastname@example.org. Additionally,
you may use the self-service export feature to obtain a copy of your agency’s
2015 IRDR responses using the Archer online portal.
How do I access the Archer data
Enter the following URL into
your web browser: https://egrc.archer.rsa.com/default.aspx.
For active Archer users, the user name is your email address, the instance
number is 20224, and the password is specific to each user. If you forget
your password, you can reset it using the self-service password reset
functionality which becomes active after incorrectly entering your
password. If you need access to the Archer system but do not have
credentials, please email email@example.com.