Information Resources Managers

State agencies are required by law to have an Information Resources Manager (IRM) who is responsible for information technology reporting and who receives required continuing education each year.

State information resources are considered valuable, strategic assets belonging to the citizens of Texas. Consequently, the Texas Legislature has mandated that each state agency designate an IRM to ensure that the agency remains in compliance with information resources regulations and policies.​

What is meant by “state agency”?

"State agency" means a department, commission, board, office, council, authority, or other agency in the executive or judicial branch of state government that is created by the constitution or a statute of this state, including a university system or institution of higher education.

TGC 2054​

What is an IRM?

technology professionals working in a groupAn IRM oversees the acquisition and use of information technology within a state agency and ensures that all information resources are acquired appropriately and managed effectively in compliance with regulations and agency policies.

The IRM must be part of the agency's executive management and report directly to a person with a title functionally equivalent to executive director or deputy executive director. If an agency does not designate an IRM, or if the position falls vacant, the role defaults to the agency’s chief presiding officer, who is then responsible for executing the duties and requirements of an IRM, including continuing education.

Designating an IRM is a formal process requiring a letter from the agency's chief presiding officer to the Executive Director of DIR. Use the IRM designation letter template - DOC (82 KB) to report the naming of a new IRM.

A “joint IRM” is one who serves two or more state agencies simultaneously. DIR must approve the joint designation.

TGC 2054.071​

What are an IRM’s Responsibilities?

Job descriptions and duties are determined by the individual agencies; however, the IRM’s functions include:

  • Coordinating the daily business demands on IR operationscomputer network
  • Planning IR investments, operations and support
  • Managing IR human and financial resources
  • Organizing agency IR for efficient and effective services
  • Overseeing management of major projects through implementation
  • Adopting IR standards, policies, practices, and procedures that address:
    • Strategic planning
    • Business/technology performance metrics and performance monitoring
    • Annual assessment of selected IR activities
    • Risk management
    • Disaster recovery
    • Accessibility of electronic and information resources​​​​
    • Procurement practices
    • Process improvement
    • Staffing, including performance management/improvement and training
  • Leveraging IT resources to meet business needs
  • Disseminating IR data and knowledge
  • Promoting utilization of IT resources internally and externally
  • Communicating with agency stakeholders to exchange appropriate information
  • Reporting on the IR investment and benefits to executive management, the Legislature and DIR, including:
    • Biennial Operating Plan
    • Information Resources Deployment Review (IRDR)
  • Ensuring that the agency's information technology is managed in compliance with the agency's security policies and procedures​

What Skills are Preferred?

Preferred skills for an IRM include:

  • A working knowledge of the IR technical environment of the agency and the state, including telecommunications
  • IR contract administration and management, preferably extensive multi-vendor oversight experience
  • A working knowledge of state requirements and policies for information resources
  • Demonstrated skills in decision-making, project management, and IR personnel management
  • IR strategic and operational planning
  • Managerial skills that address integrity, leadership, communications, supervision of technical staff, risk management, and vendor-customer-client relations