Contract Administration Manager I
Job Posting:
#00037772
Opened:
11/09/2023
Closes:
Open Until Filled
Position Title:
Contract Administration Manager I
Class/Group:
Military Occupation Specialty Code:
Army-51C; Coast Guard-SEI16; Marine Corps-3044, 8640; Air Force-6C0X1, 64PX
Fair Labor Standards Act Status:
Exempt
Number of Vacancies:
1
Division/Section:
Chief Procurement Office / DIR-A Procurements
Salary Range:
$6333.33 - $7437.69
Duration:
Regular
Hours Worked Weekly:
40
Work Schedule:
This position may be eligible for flexible work hours and/or a hybrid work schedule if certain program guidelines are met; working arrangements may change at any time at the sole discretion of the agency.
Travel:
Occasional
Agency Address:
300 West 15th Street, #1300 / Austin, Texas 78701
Web site:
Refer Inquiries to:
People and Culture Office
Telephone:
(512) 475-4922 or (512) 463-5920
How To Apply:
- Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
- You must create a CAPPS Career Section candidate profile or be logged in to apply.
- Update your profile and apply for the job by navigating through the pages and steps.
- Once ready, select “Submit” on the “Review and Submit” page.
- If you have problems accessing the CAPPS Career Section, please email the CAPPS Recruiting Help Desk at [email protected]
Special Instructions:
- Applicants must provide in-depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
- Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.
Interview Place/Time:
Candidates will be notified for appointments as determined by the selection committee.
Selective Service Registration:
Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.
H-1B Visa Sponsorship:
We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Equal Opportunity Employer
The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability. Please call 512-463-5920 to request reasonable accommodation.
Position Description
Division:
Chief Procurement Office / DIR-A Procurements
Class/Group:
1960/B26
Title:
Contract Administration Manager I
FLSA:
Exempt
What We Do
The Texas Department of Information Resources is the state agency charged with protecting the state’s data and critical technology infrastructure, managing a multi-million-dollar cooperative contracts program, and providing strategic technology leadership, solutions, and innovation to all levels of Texas government. DIR is a fast-paced and collaborative environment with highly motivated and engaged employees dedicated to achieving the best value for the state.
In this role, the individual will perform advanced (senior-level) procurement and contract administration work supporting the mission critical functions of the agency’s DIR-A Procurements program. Opportunities also include work on coordinating procurements for large scope, high-dollar, and/or multi-award telecommunications and DIR-A contracts by defining requirements and developing, negotiating, and awarding contracts, as well as documenting and implementing process improvements, developing guidelines, policies, and procedures. Duties include prioritization of work streams and setting standards for achieving procurement program goals. Additionally, this individual may purchase commodities and equipment of a specialized or complex nature, including Information Technology related goods and services; complies with current purchasing policies and regulations and ensures state procurement procedures are followed. This is an opportunity to work under limited direction from the DIR-A Procurements Director with considerable latitude for the use of initiative and independent judgment.
Position Summary
- Coordinates telecommunications and DIR-A procurements on behalf of the Chief Procurement Office.
- Makes recommendations on improving existing departmental guidelines, policies, and procedures; develops schedules, priorities, and standards for achieving procurement and contract management program goals; ensures compliance with current procurement and contracting policies, regulations, and procedures.
- Oversees or prepares the scope of work, specifications, and conditions for new contracts; oversees the distribution of bid invitations to vendors.
- Reviews submitted proposals for administrative compliance, prepares contracts; leads negotiations; and awards new contracts.
- Oversees the operations and activities of monitoring contract performance, ensuring contract compliance, developing, and tracking key metrics, fiscal data, identifying cost savings. Develops short- and long-term strategies and goals for the administration of contracts.
- Serves as a resource to other CPO staff and agency program areas on escalated issues of an unusual nature.
- Provides customer consultation, evaluates customer requirements, and advises in the development of contract specifications to achieve optimal balance between best value and cost savings; includes conducting customer workgroups to gather input for use in developing RFO specifications.
- Performs other duties as assigned.
Additional Responsibilities
- Participates in training for and maintains required certification(s).
- Reviews and analyzes legislation related to procurement and contracting.
- May identify or forecast cost savings for initial contract, extensions, and amendments compared to previous contract.
- Performs related work as assigned.
Education
- Graduation from an accredited four-year college or university with major course work in business, information technology or related field.
- Additional work-related experience may be substituted for each year of formal education.
Experience and Training Required
- Six (6) years of experience developing and implementing procurement and contract management-related processes, participating in, and developing solicitations, managing procurement projects, interacting with business units and legal counsel, conducting vendor discussions, and developing and administering contracts.
Experience and Training Preferred
- In-depth experience in and knowledge of information technology procurement and contract management/negotiations and its application in the public sector and all customer segments (e.g., state agency, universities, counties, cities, and independent school districts).
- Experience working in a for-profit or cost recovery operation.
- Certified Texas Contract Manager (CTCM) certification.
- Certified Texas Contract Developer (CTCD) certification.
Certifications / Licenses
- Certified Texas Contract Manager (CTCM) certification must be obtained within one (1) year of employment if not already certified, unless otherwise approved by Supervisor.
- Certified Texas Contract Developer (CTCD) certification must be obtained within one (1) year of employment if not already certified, unless otherwise approved by Supervisor.
Knowledge, Skills, and Abilities
- In-depth knowledge of state of Texas procurement laws, regulations, procedures, and contract management guidelines.
- Knowledge of purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics and technical specifications.
- Knowledge of negotiation strategies and techniques, of contract administration and cost monitoring for large scope, high-dollar, or DIR-A contracts; of systems and procedures used to evaluate a third-party vendor’s performance; and of local, state, and federal laws and regulations relevant to the administration of federal or state funds.
- Knowledge of contract and vendor management principles.
- Demonstrated skill in developing standard form contracts including the ability to select and apply the appropriate contract instrument for various acquisition strategies.
- Demonstrated ability to communicate effectively to individuals and groups; to prepare and make effective presentations in formal and informal settings, including the agency’s Board of Directors
- Demonstrated ability to perform vendor management.
- Demonstrated ability to interpret policies, procedures, regulations.
- Demonstrated ability to work on concurrent tasks while effectively prioritizing and coordinating work assignments.
- Demonstrated ability to proactively identify and execute next steps to reach resolution or complete tasks.
- Ability to gather, assemble, correlate, and analyze facts and devise solutions to procurement and contract management challenges.
- Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers.
- Ability to understand, follow and convey brief oral and/or written instructions.
- Ability to communicate both verbally and in writing, in a clear and concise manner.
- Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
- Ability to work under pressure and exacting schedules to complete assigned tasks.
- Ability to work a flexible schedule to meet required deadlines.
- Ability to comply with all agency policy and applicable laws.
- Ability to comply with all applicable safety rules, regulations, and standards.
Computer Skills
- Proficiency in the use of a computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office preferred).
Other Requirements
- Regular and punctual attendance at the workplace.
- Criminal background check.
Working Conditions
- Frequent use of computers, copiers, printers, and telephones.
- Frequent standing, walking, sitting, listening, and talking.
- Frequent work under stress, as a team member, and in direct contact with others.
- Occasional travel.
- Occasional bending, stooping, lifting, and climbing.
- Occasional overtime required.