Contract Administration Manager I (Strategic Contract Manager)
Job Posting:
#00039630
Opened:
01/25/2024
Closes:
Open Until Filled
Position Title:
Contract Administration Manager I (Strategic Contract Manager)
Class/Group:
Military Occupation Specialty Code:
Army-51C; Coast Guard-SEI16; Marine Corps-3044, 8640; Air Force-6C0X1, 64PX
Fair Labor Standards Act Status:
Exempt
Number of Vacancies:
1
Division/Section:
Chief Procurement Office (Contracts Management Office)
Salary Range:
$6333.33 - $7437.69 / monthly
Duration:
Regular
Hours Worked Weekly:
40
Work Schedule:
This position may be eligible for flexible work hours and/or a hybrid work schedule if certain program guidelines are met; working arrangements may change at any time at the sole discretion of the agency.
Travel:
Occasional
Agency Address:
300 West 15th Street, #1300 / Austin, Texas 78701
Web site:
Refer Inquiries to:
People and Culture Office
Telephone:
(512) 475-4922 or (512) 463-5920
How To Apply:
- Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
- You must create a CAPPS Career Section candidate profile or be logged in to apply.
- Update your profile and apply for the job by navigating through the pages and steps.
- Once ready, select “Submit” on the “Review and Submit” page.
- If you have problems accessing the CAPPS Career Section, please email the CAPPS Recruiting Help Desk at [email protected]
Special Instructions:
- Applicants must provide in-depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
- Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.
Interview Place/Time:
Candidates will be notified for appointments as determined by the selection committee.
Notice:
Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.
Equal Opportunity Employer
The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability. Please call 512-463-5920 to request reasonable accommodation.
What We Do
The Texas Department of Information Resources is the state agency charged with protecting the state’s data and critical technology infrastructure, managing a multi-million-dollar cooperative contracts program, and providing strategic technology leadership, solutions, and innovation to all levels of Texas government. DIR is a fast-paced and collaborative environment with highly motivated and engaged employees dedicated to achieving the best value for the state.
Position Summary
Performs advanced (senior level) contract administration and vendor management work for internal customers. Work involves overseeing the administration of statewide strategic information technology contracts by following contract and vendor management principles and best practices, working with procurement to establish contractual requirements, negotiating, and monitoring vendors and contracts throughout the contract lifecycle. Works under the limited supervision of the Director, Contract Management Office and Assistant Director, Contract Management Office with considerable latitude for the use of initiative and independent judgment.
- Oversees and collaborates on scope of work, specifications, and terms and conditions for new contracts; prepares contracts; leads negotiation strategies; and awards new contracts.
- Oversees the operations and activities of monitoring contract performance, ensuring contract compliance, developing, and tracking key metrics, understanding billing and fiscal data, identifying cost savings, and managing overall vendor performance for products and outsourced services.
- Oversees the processing of contract documents in alignment with contract and vendor management principles to ensure management of cost controls, risks associated with outsourced vendor services, and service delivery deriving value.
- Establishes and measures vendor key performance indicators, and tracks vendor performance in relation to program offerings and delivery on contract requirements.
- Investigates and resolves discrepancies, complaints, and disputes by negotiating settlement agreements or by suspending or terminating contracts and assessing outcomes for risk management.
- Serves as the principal contract liaison, facilitator and risk manager for program areas delivering services through outsourced vendors.
- Clearly conveys vendor expectations based on program or customer needs, sets, and manages realistic timelines, evaluates, and manages risk associated with vendor performance.
- Performs other duties as assigned.
Education
- Graduation from an accredited four-year college or university with major course work in business, information technology or related field
- Additional work-related experience may be substituted for each year of formal education.
Experience and Training Required
- Minimum of six years (6) of experience in contract development, evaluation, and management, at least two (2) of which must have been spent performing complex contract negotiations.
- Experience in vendor management disciplines, such as performance, relationship, compliance, and risk.
Experience & Training Preferred
- In-depth experience in and knowledge of information technology contract management/negotiations and its application in the public sector
- Experience working in a for-profit or cost recovery operation.
- Certified Texas Contract Manager (CTCM) certification
- Certified Texas Contract Developer (CTCD) certification
Certifications/Licenses
- Certified Texas Contract Manager (CTCM) certification must be obtained within one (1) year of employment if not already certified, unless otherwise approved by Supervisor.
- Certified Texas Contract Developer (CTCD) certification must be obtained within one (1) year of employment if not already certified, unless otherwise approved by Supervisor.
Knowledge, Skills, and Abilities
- In-depth knowledge of contract and vendor management principles
- In-depth knowledge of state of Texas procurement laws, regulations, procedures, and contract management guidelines
- Working knowledge of contract standard terms and conditions
- Knowledge of negotiation strategies and techniques, of contract administration and cost monitoring for large scope or high-dollar contracts; of systems and procedures used to evaluate a third-party vendor’s performance; and of local, state, and federal laws and regulations relevant to the administration of federal or state funds.
- Demonstrated skill in developing standard form contracts including the ability to select and apply the appropriate contract instrument for various acquisition strategies.
- Demonstrated ability to communicate effectively to individuals and groups; to make effective presentations in formal and informal settings.
- Demonstrated ability to perform vendor management.
- Demonstrated ability to interpret policies, procedures, regulations.
- Demonstrated ability to make mathematical computations and tabulations and produce a high degree of accuracy in work product.
- Demonstrated ability to work on concurrent tasks while effectively prioritizing and coordinating work assignments.
- Demonstrated ability to proactively identify and execute next steps in problem resolution or to complete tasks.
- Ability to exercise sound judgment in making critical decisions.
- Ability to analyze complex information and develop plans; to interpret complex data; to effectively demonstrate negotiation and facilitation skills.
- Ability to understand, follow and convey brief oral and/or written instructions.
- Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers.
- Ability to communicate both verbally and in writing, in a clear and concise manner.
- Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
- Ability to develop and document processes and procedures.
- Ability to work a flexible schedule to meet required deadlines.
- Ability to work under pressure and exacting schedules to complete assigned tasks.
- Ability to comply with all agency policies and applicable laws.
- Ability to comply with all applicable safety rules, regulations, and standards.
Computer Skills
- Proficiency in the use of a computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office preferred).
Other Requirements
- Regular and punctual attendance at the workplace.
- Criminal background check.
Working Conditions
- Frequent use of computer, copiers, printers, and telephones
- Frequent standing, walking, sitting, listening, and talking.
- Frequent work under stress, as a team member, and in direct contact with others
- Occasional travel
- Occasional bending, stooping, lifting, and climbing.
- Occasional overtime required.