Contract Administration Manager I (Strategic Contract Manager)

Posting:

#00011067

Opened:

07/24/20

Closes:

Open Until Filled

Position Title:      

Contract Administration Manager I (Strategic Contract Manager)

Class/Group:

1960/B25

Military Occupation Specialty Code:            

Army-51C; Marines-3006, 3044, 8640; Air Force-6C0X1, 64PX

FLSA:     

Exempt

Number of Vacancies:

2

Division/Section:

Chief Procurement Office / Contract Management Office

Salary Range:

$5258.67 - $6833.42/ monthly

Duration:

Regular

Hours Worked Weekly:     

40

Shift:     

Days

Travel:   

Occasional

Agency Address: 

300 W. 15th Street, Austin Tx 78701

Web site:

www.dir.texas.gov

Refer Inquiries to:              

Human Resources

Telephone:

(512) 463-5920 or (512) 475-4612

HOW TO APPLY:

  • Select "Apply Online" to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
  • You must create a CAPPS Career Section candidate profile or be logged in to apply
  • Update your profile and apply for the job by navigating through the pages and steps
  • Once ready, select "Submit" on the "Review and Submit" page.

Applicants must provide in depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.

Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.

Interview Place/Time:

Candidates will be notified for appointments as determined by the selection committee.

Notice:

Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

EQUAL OPPORTUNITY EMPLOYER

The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability.  Please call 512-463-5920 to request reasonable accommodations.

THE OPPORTUNITY

Performs advanced (senior-level) strategic statewide contract administration and vendor management work for internal and external customers. Work involves overseeing the administration of statewide strategic information technology contracts by defining contract and vendor management principles, establishing contractual requirements, negotiating, and monitoring vendors and contracts. Works under the limited supervision of the Director, Contract Management Office and Assistant Director, Contract Management Office with considerable latitude for the use of initiative and independent judgment.

WHAT WE DO

  • Oversees and collaborates on scope of work, specifications, and terms and conditions for new contracts; prepares contracts; lead negotiation strategies; and awards new contracts
  • Oversees the operations and activities of monitoring contract performance, ensuring contract compliance, developing, and tracking key metrics, understanding billing and fiscal data, identifying cost savings, and managing overall vendor performance for outsourced services
  • Oversees the processing of contract documents in alignment with contract and vendor management principles to ensure management of cost controls, risks associated with outsourced vendor services, and service delivery deriving value. Knowledge of contract and vendor management principles to establish and measure vendor key performance indicators, and track vendor performance in relation to program offerings and delivery on customer requirements
  • Investigates and resolves discrepancies, complaints, and disputes by negotiating settlement agreements or by suspending or terminating contracts and assessing outcomes for risk management
  • Understands program area goals and performance requirements expected of vendors to translate to contract and vendor management best practices
  • Serves as the principal contract liaison, facilitator and risk manager for program areas delivering services through outsourced vendors
  • Clearly conveys vendor expectations based on program or customer needs, sets and manages realistic timelines, evaluates and manages risk associated with vendor performance.
  • Performs other duties as assigned

EDUCATION

  • Graduation from an accredited four-year college or university with major course work in business, information technology or related field
  • Additional work-related experience may be substituted for each year of formal education

EXPERIENCE AND TRAINING REQUIRED

  • Minimum of eight years (8) of experience in contract development, evaluation, and management, at least four (4) of which must have been spent performing complex contract negotiations
  • Experience in vendor management disciplines, such as performance, relationship, compliance, and risk.

EXPERIENCE AND TRAINING PREFERRED

  • In-depth experience in and knowledge of information technology contract management/negotiations and its application in the public sector
  • Experience in IT contract management/negotiations for all customer segments (i.e., state agency, universities, counties, cities, and independent school districts)
  • Experience working in a for-profit or cost recovery operation
  • Certified Texas Contract Manager (CTCM) certification
  • Certified Texas Contract Developer (CTCD) certification

CERTIFICATIONS / LICENSES

  • Certified Texas Contract Manager (CTCM) certification must be obtained within one (1) year of employment if not already certified, unless otherwise approved by Supervisor
  • Certified Texas Contract Developer (CTCD) certification must be obtained within one (1) year of employment if not already certified, unless otherwise approved by Supervisor

KNOWLEDGE, SKILLS & ABILITIES

  • Knowledge of negotiation strategies and techniques, of contract administration and cost monitoring for large scope or high-dollar contracts; of systems and procedures used to evaluate a third-party vendor's performance; and of local, state, and federal laws and regulations relevant to the administration of federal or state funds.
  • Skill in developing contracts, in problem resolution, and in the use of a computer and applicable software.
  • In-depth knowledge of state of Texas procurement laws, regulations, procedures and contract management guidelines
  • Working knowledge of contract standard terms and conditions
  • Demonstrated skill in developing standard form contracts including the ability to select and apply the appropriate contract instrument for various acquisition strategies
  • Demonstrated ability to communicate effectively to individuals and groups; to make effective presentations in formal and informal settings
  • Demonstrated ability to perform vendor management
  • Demonstrated ability to interpret policies, procedures, regulations
  • Demonstrated ability to make mathematical computations and tabulations and produce a high degree of accuracy in work product
  • Demonstrated ability to work on concurrent tasks while effectively prioritizing and coordinating work assignments
  • Demonstrated ability to proactively identify and execute next steps to reach resolution or complete tasks
  • Ability to exercise sound judgment in making critical decisions
  • Ability to analyze complex information and develop plans; to interpret complex data; to effectively demonstrate negotiation and facilitation skills
  • Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers
  • Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment
  • Ability to develop and document processes and procedures
  • Ability to work a flexible schedule to meet required deadlines
  • Ability to work under pressure and exacting schedules to complete assigned tasks

COMPUTER SKILLS

  • Proficiency in the use of a personal computer and applicable software necessary to perform work assignments (e.g., word processing, spreadsheets). Microsoft Office preferred

OTHER REQUIREMENTS

  • Regular and punctual attendance at the workplace
  • Criminal background check

WORKING CONDITIONS

  • Frequent use of personal computer, copiers, printers and telephones
  • Frequent standing, walking, sitting, listening and talking
  • Frequent work under stress, as a team member, and in direct contact with others
  • Occasional travel
  • Occasional bending, stooping, lifting and climbing
  • Occasional overtime required