Open Until Filled
Contract Administration Manager I (Strategic Contract Manager)
Military Occupation Specialty Code:
Army-51C; Marines-3006, 3044, 8640; Air Force-6C0X1, 64PX
Number of Vacancies:
Chief Procurement Office / Contract Management Office
$5258.67 - $6833.42/ monthly
Hours Worked Weekly:
300 W. 15th Street, Austin Tx 78701
Refer Inquiries to:
(512) 463-5920 or (512) 475-4612
HOW TO APPLY:
You must create a CAPPS Career Section candidate profile or be logged in to apply
Update your profile and apply for the job by navigating through the pages and steps
Once ready, select "Submit" on the "Review and Submit" page.
Applicants must provide in depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.
Candidates will be notified for appointments as determined by the selection committee.
Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.
EQUAL OPPORTUNITY EMPLOYER
The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability. Please call 512-463-5920 to request reasonable accommodations.
Performs advanced (senior-level) strategic statewide contract administration and vendor management work for internal and external customers. Work involves overseeing the administration of statewide strategic information technology contracts by defining contract and vendor management principles, establishing contractual requirements, negotiating, and monitoring vendors and contracts. Works under the limited supervision of the Director, Contract Management Office and Assistant Director, Contract Management Office with considerable latitude for the use of initiative and independent judgment.
WHAT WE DO
Oversees and collaborates on scope of work, specifications, and terms and conditions for new contracts; prepares contracts; lead negotiation strategies; and awards new contracts
Oversees the operations and activities of monitoring contract performance, ensuring contract compliance, developing, and tracking key metrics, understanding billing and fiscal data, identifying cost savings, and managing overall vendor performance for outsourced services
Oversees the processing of contract documents in alignment with contract and vendor management principles to ensure management of cost controls, risks associated with outsourced vendor services, and service delivery deriving value. Knowledge of contract and vendor management principles to establish and measure vendor key performance indicators, and track vendor performance in relation to program offerings and delivery on customer requirements
Investigates and resolves discrepancies, complaints, and disputes by negotiating settlement agreements or by suspending or terminating contracts and assessing outcomes for risk management
Understands program area goals and performance requirements expected of vendors to translate to contract and vendor management best practices
Serves as the principal contract liaison, facilitator and risk manager for program areas delivering services through outsourced vendors
Clearly conveys vendor expectations based on program or customer needs, sets and manages realistic timelines, evaluates and manages risk associated with vendor performance.
Performs other duties as assigned
Graduation from an accredited four-year college or university with major course work in business, information technology or related field
Additional work-related experience may be substituted for each year of formal education
EXPERIENCE AND TRAINING REQUIRED
Minimum of eight years (8) of experience in contract development, evaluation, and management, at least four (4) of which must have been spent performing complex contract negotiations
Experience in vendor management disciplines, such as performance, relationship, compliance, and risk.
EXPERIENCE AND TRAINING PREFERRED
In-depth experience in and knowledge of information technology contract management/negotiations and its application in the public sector
Experience in IT contract management/negotiations for all customer segments (i.e., state agency, universities, counties, cities, and independent school districts)
Experience working in a for-profit or cost recovery operation
Certified Texas Contract Manager (CTCM) certification
Certified Texas Contract Developer (CTCD) certification
CERTIFICATIONS / LICENSES
Certified Texas Contract Manager (CTCM) certification must be obtained within one (1) year of employment if not already certified, unless otherwise approved by Supervisor
Certified Texas Contract Developer (CTCD) certification must be obtained within one (1) year of employment if not already certified, unless otherwise approved by Supervisor
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of negotiation strategies and techniques, of contract administration and cost monitoring for large scope or high-dollar contracts; of systems and procedures used to evaluate a third-party vendor's performance; and of local, state, and federal laws and regulations relevant to the administration of federal or state funds.
Skill in developing contracts, in problem resolution, and in the use of a computer and applicable software.
In-depth knowledge of state of Texas procurement laws, regulations, procedures and contract management guidelines
Working knowledge of contract standard terms and conditions
Demonstrated skill in developing standard form contracts including the ability to select and apply the appropriate contract instrument for various acquisition strategies
Demonstrated ability to communicate effectively to individuals and groups; to make effective presentations in formal and informal settings
Demonstrated ability to perform vendor management
Demonstrated ability to interpret policies, procedures, regulations
Demonstrated ability to make mathematical computations and tabulations and produce a high degree of accuracy in work product
Demonstrated ability to work on concurrent tasks while effectively prioritizing and coordinating work assignments
Demonstrated ability to proactively identify and execute next steps to reach resolution or complete tasks
Ability to exercise sound judgment in making critical decisions
Ability to analyze complex information and develop plans; to interpret complex data; to effectively demonstrate negotiation and facilitation skills
Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers
Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment
Ability to develop and document processes and procedures
Ability to work a flexible schedule to meet required deadlines
Ability to work under pressure and exacting schedules to complete assigned tasks
Frequent use of personal computer, copiers, printers and telephones
Frequent standing, walking, sitting, listening and talking
Frequent work under stress, as a team member, and in direct contact with others
Occasional bending, stooping, lifting and climbing
Occasional overtime required