Contract Specialist III

Job Posting:

00011071

Opened:

07/27/20

Closes:

Open Until Filled

Position Title:

Contract Specialist III

Class/Group:

1982/B19

Military Occupation Specialty Code:

Marine-3044, Army-51C, Airforce- 6C0X1, Airforce-64PX

FLSA:

Non-Exempt

Number of Vacancies:

1

Division/Section:

Chief Procurement Office/Contract Management

Salary Range:

$3520.33 - $4250.00 / monthly

Duration:

Regular

Hours Worked Weekly:

40

Shift:

Days

Travel:

Limited

Agency Address:

300 West 15th Street, Suite 1300, Austin, TX 78701

Web site:

www.dir.texas.gov

Refer Inquiries to:

Human Resources

Telephone:

(512) 463-5920 or (512) 475-4612

HOW TO APPLY:

  • Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

  • You must create a CAPPS Career Section candidate profile or be logged in to apply

  • Update your profile and apply for the job by navigating through the pages and steps

  • Once ready, select “Submit” on the “Review and Submit” page.

Applicants must provide in depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification. 

Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.

Interview Place/Time:

Candidates will be notified for appointments as determined by the selection committee.

Notice:

Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

EQUAL OPPORTUNITY EMPLOYER

The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability.  Please call 512-463-5920 to request reasonable accommodations.

THE OPPORTUNITY

The Texas Department of Information Resources serves a wide spectrum of customers including Texas state, county or local government offices, and public education entities of all sizes by leveraging bulk buying power that enables eligible customers to buy IT products and services at aggressive discounts without the need for a lengthy procurement process. Procurement and contracting officials’ interface with major IT companies, DIR customers, and the public in performing their roles. DIR is a fast-paced and collaborative environment with energetic and engaged employees dedicated to achieving the best value for the state. We are a state agency utilizing private industry best practices, including tele- work opportunities, to improve overall state functionality.

In this role, the individual will perform advanced technical and administrative support on statewide contracts for the Contract Management Office. Work involves analyzing, evaluating, reviewing and processing contracts and associated amendments, administration of contracts database, and managing and monitoring the performance of numerous statewide information technology related contracts to ensure vendor compliance and customer satisfaction. Works with the information technology (IT) vendor community to meet customer IT goods and services requirements. Works under the minimal supervision of the Director and Assistant Director of the Contract Management Office with extensive latitude for the use of initiative and independent judgment.

WHAT WE DO

The ideal candidate will have the ability to highlight their strengths in the following functions:

  • Assists in the monitoring of contractual requirements and methodically works with Contract Managers and other internal stakeholders to resolves contract compliance issues that arise during the term of the contract; makes recommendations to Enterprise Contract Managers as appropriate

  • Conducts contract compliance review and contract performance analysis in coordination with Enterprise Contract Managers

  • Assists in the development of contract amendments and ensures all amendments contain current contract language

  • Facilitates, monitors and processes vendor deliverables for timeliness, completeness and accuracy

  • Acts as customer service representative to resolve issues with vendors and internal customers; establishes and maintains strong working relationships with vendors and customers alike

  • Monitors corrective action plans to address poor performance

  • Monitors and ensures contract pages on the DIR website accurately display all required information

  • Performs contract administration and reporting functions in compliance with State of Texas procurement laws, regulations, rules, policies and procedures and the Texas Procurement and Contract Management Guide and at a high level of accuracy

  • Utilizes the Comptroller of Public Accounts' Vendor Performance Tracking System to report vendor performance on existing contracts as required

  • Utilizes strong leadership, communication and collaborative skills in interacting with customers, vendors, and team members; manages complex interactions involving vendors, customers, and the overall needs of the enterprise

  • Represents the Chief Procurement Office at conferences and forums including networking with Vendors and Customer

  • Makes recommendations on improving existing departmental contract management processes and practices

  • Performs related work as assigned

EDUCATION

  • Graduation from an accredited four-year college or university, preferably with major course work in business, information technology or a related field.

  • Additional related experience may be substituted for formal education on a year for year basis. (e.g., High school diploma or equivalent certificate required plus 6 years of experience without a degree, or Associates Degree plus 4 years of experience).

EXPERIENCE AND TRAINING REQUIRED:

  • Two (2) years of experience with contract development, contract administration, contract management, contract monitoring, contract evaluation or project management

EXPERIENCE AND TRAINING PREFERRED:

  • Experience in and knowledge of information technology contract management / performance and its application in the public sector

  • Experience in information technology procurements

  • Experience in project management

  • Experience in vendor management

CERTIFICATIONS / LICENSES

  • Certification as a Certified Texas Contract Developer (CTCD) must be obtained within one-year (1) of employment if not already certified as Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD), unless otherwise approved by Supervisor

  • Certification as a Certified Texas Contract Manager (CTCM) must be obtained within one-year (1) of employment if not already certified, unless otherwise approved by Supervisor

KNOWLEDGE, SKILLS & ABILITIES

  • Knowledge of State of Texas procurement laws, regulations, rules, policies and procedures and contract management guidelines

  • Knowledge of laws governing Historically Underutilized Business program participation

  • Knowledge of standard terms and conditions for information and communications technology contracts; knowledge of contract management/performance techniques

  • Ability to perform multiple detail-oriented tasks in a fast paced environment, at a high degree of accuracy

  • Ability to work with mathematical computations, tabulations and produce a high degree of accuracy in work

  • Ability to analyze fiscal data for reasonableness, necessity, and conformity with contract requirements

  • Ability to act in a self-confident manner to effectively communicate and promote the ideas, goals and mission to the public

  • Ability to work with limited supervision and to schedule workload to meet requirements and deadlines of the position

  • Ability to communicate effectively with management, staff, vendors and agencies both verbally and in writing; in a clear and concise manner; includes preparing and presenting comprehensive statistical and narrative reports detailing research and evaluation findings and recommendations

  • Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment

  • Ability to gain and maintain the cooperation and participation of others

  • Ability to make critical decisions in the best interest of the agency and its mission and goals, while following agency procedures

  • Ability to understand, follow and convey brief oral and/or written instructions

  • Ability to effectively interpret policies, procedures, and regulations

  • Ability to exercise sound judgment and discretion in handling confidential information

  • Ability to reach outcomes that gain the support and acceptance of all parties; includes knowledge and execution of negotiation strategies and techniques

  • Demonstrated writing skills

  • Demonstrated ability to work on concurrent tasks in a fast-paced environment while effectively prioritizing and coordinating work assignments

  • Ability to exercise courtesy, tact and diplomacy in all communications; including the ability to exercise discretion when handling confidential information

  • Ability to work a flexible schedule to meet required deadlines

  • Ability to work under pressure and exacting schedules to complete assigned tasks

  • Ability to comply with all agency policies and applicable laws

  • Ability to comply with all applicable safety rules, regulations and standards

COMPUTER SKILLS

  • Proficiency in the use of a personal computer and applicable software necessary to perform work assignments, e.g., word processing, spreadsheets (Microsoft Office preferred)

OTHER REQUIREMENTS

  • Regular and punctual attendance

  • Criminal background check

WORK ENVIRONMENT

  • Frequent use of personal computer, copiers, printers and telephones

  • Frequent standing, walking, sitting, listening, and public speaking

  • Occasional bending and stooping

  • Frequent work under stress, as a team member, and in direct contact with others

  • Infrequent lifting and climbing