Open Until Filled
Contract Specialist III
Military Occupation Specialty Code:
Marine-3044, Army-51C, Airforce- 6C0X1, Airforce-64PX
Number of Vacancies:
Chief Procurement Office/Contract Management
$3520.33 - $4250.00 / monthly
Hours Worked Weekly:
300 West 15th Street, Suite 1300, Austin, TX 78701
Refer Inquiries to:
(512) 463-5920 or (512) 475-4612
HOW TO APPLY:
Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
You must create a CAPPS Career Section candidate profile or be logged in to apply
Update your profile and apply for the job by navigating through the pages and steps
Once ready, select “Submit” on the “Review and Submit” page.
Applicants must provide in depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.
Candidates will be notified for appointments as determined by the selection committee.
Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.
EQUAL OPPORTUNITY EMPLOYER
The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability. Please call 512-463-5920 to request reasonable accommodations.
The Texas Department of Information Resources serves a wide spectrum of customers including Texas state, county or local government offices, and public education entities of all sizes by leveraging bulk buying power that enables eligible customers to buy IT products and services at aggressive discounts without the need for a lengthy procurement process. Procurement and contracting officials’ interface with major IT companies, DIR customers, and the public in performing their roles. DIR is a fast-paced and collaborative environment with energetic and engaged employees dedicated to achieving the best value for the state. We are a state agency utilizing private industry best practices, including tele- work opportunities, to improve overall state functionality.
In this role, the individual will perform advanced technical and administrative support on statewide contracts for the Contract Management Office. Work involves analyzing, evaluating, reviewing and processing contracts and associated amendments, administration of contracts database, and managing and monitoring the performance of numerous statewide information technology related contracts to ensure vendor compliance and customer satisfaction. Works with the information technology (IT) vendor community to meet customer IT goods and services requirements. Works under the minimal supervision of the Director and Assistant Director of the Contract Management Office with extensive latitude for the use of initiative and independent judgment.
WHAT WE DO
The ideal candidate will have the ability to highlight their strengths in the following functions:
Assists in the monitoring of contractual requirements and methodically works with Contract Managers and other internal stakeholders to resolves contract compliance issues that arise during the term of the contract; makes recommendations to Enterprise Contract Managers as appropriate
Conducts contract compliance review and contract performance analysis in coordination with Enterprise Contract Managers
Assists in the development of contract amendments and ensures all amendments contain current contract language
Facilitates, monitors and processes vendor deliverables for timeliness, completeness and accuracy
Acts as customer service representative to resolve issues with vendors and internal customers; establishes and maintains strong working relationships with vendors and customers alike
Monitors corrective action plans to address poor performance
Monitors and ensures contract pages on the DIR website accurately display all required information
Performs contract administration and reporting functions in compliance with State of Texas procurement laws, regulations, rules, policies and procedures and the Texas Procurement and Contract Management Guide and at a high level of accuracy
Utilizes the Comptroller of Public Accounts' Vendor Performance Tracking System to report vendor performance on existing contracts as required
Utilizes strong leadership, communication and collaborative skills in interacting with customers, vendors, and team members; manages complex interactions involving vendors, customers, and the overall needs of the enterprise
Represents the Chief Procurement Office at conferences and forums including networking with Vendors and Customer
Makes recommendations on improving existing departmental contract management processes and practices
Performs related work as assigned
Graduation from an accredited four-year college or university, preferably with major course work in business, information technology or a related field.
Additional related experience may be substituted for formal education on a year for year basis. (e.g., High school diploma or equivalent certificate required plus 6 years of experience without a degree, or Associates Degree plus 4 years of experience).
EXPERIENCE AND TRAINING REQUIRED:
Two (2) years of experience with contract development, contract administration, contract management, contract monitoring, contract evaluation or project management
EXPERIENCE AND TRAINING PREFERRED:
Experience in and knowledge of information technology contract management / performance and its application in the public sector
Experience in information technology procurements
Experience in project management
Experience in vendor management
CERTIFICATIONS / LICENSES
Certification as a Certified Texas Contract Developer (CTCD) must be obtained within one-year (1) of employment if not already certified as Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD), unless otherwise approved by Supervisor
Certification as a Certified Texas Contract Manager (CTCM) must be obtained within one-year (1) of employment if not already certified, unless otherwise approved by Supervisor
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of State of Texas procurement laws, regulations, rules, policies and procedures and contract management guidelines
Knowledge of laws governing Historically Underutilized Business program participation
Knowledge of standard terms and conditions for information and communications technology contracts; knowledge of contract management/performance techniques
Ability to perform multiple detail-oriented tasks in a fast paced environment, at a high degree of accuracy
Ability to work with mathematical computations, tabulations and produce a high degree of accuracy in work
Ability to analyze fiscal data for reasonableness, necessity, and conformity with contract requirements
Ability to act in a self-confident manner to effectively communicate and promote the ideas, goals and mission to the public
Ability to work with limited supervision and to schedule workload to meet requirements and deadlines of the position
Ability to communicate effectively with management, staff, vendors and agencies both verbally and in writing; in a clear and concise manner; includes preparing and presenting comprehensive statistical and narrative reports detailing research and evaluation findings and recommendations
Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment
Ability to gain and maintain the cooperation and participation of others
Ability to make critical decisions in the best interest of the agency and its mission and goals, while following agency procedures
Ability to understand, follow and convey brief oral and/or written instructions
Ability to effectively interpret policies, procedures, and regulations
Ability to exercise sound judgment and discretion in handling confidential information
Ability to reach outcomes that gain the support and acceptance of all parties; includes knowledge and execution of negotiation strategies and techniques
Demonstrated writing skills
Demonstrated ability to work on concurrent tasks in a fast-paced environment while effectively prioritizing and coordinating work assignments
Ability to exercise courtesy, tact and diplomacy in all communications; including the ability to exercise discretion when handling confidential information
Ability to work a flexible schedule to meet required deadlines
Ability to work under pressure and exacting schedules to complete assigned tasks
Ability to comply with all agency policies and applicable laws
Ability to comply with all applicable safety rules, regulations and standards
Proficiency in the use of a personal computer and applicable software necessary to perform work assignments, e.g., word processing, spreadsheets (Microsoft Office preferred)
Frequent use of personal computer, copiers, printers and telephones
Frequent standing, walking, sitting, listening, and public speaking
Occasional bending and stooping
Frequent work under stress, as a team member, and in direct contact with others
Infrequent lifting and climbing