Cooperative Contracts - Blanket Exemptions

If, for any reason, a state agency wants to procure an item available from DIR's Cooperative Contracts program through an avenue other than a DIR contract, the agency must first obtain an exemption from DIR.

Should your state agency decide to proceed with an IT product or service procurement under a blanket exemption, the procurement must be made in accordance with the exact scope, terms, and requirements specified in the Blanket Exemptions listed below.

Please note:
The Cooperative Contracts and Data Center Services programs are governed by separate government code, and therefore have unique exemption requirements. Agencies within the DCS program are required to have approved DCS exemptions in addition to any exemptions that may be needed or may have already been approved through the DIR Cooperative Contracts program.

Blanket Exemption List

Click on each blanket exemption below to learn specific important details.

Minimum Threshold Procurements

State agencies are granted an exemption from the requirement to purchase IT commodities through a DIR contract for procurements not to exceed $1,000.

Commodity Item exceeding $5 Million – Exemption effective 09/01/2017

State agencies are granted an exemption from the requirement to purchase through a DIR contract when purchasing technology commodity products and/or services (as defined in TAC §212.1 ) when the value of the initial term of the contract exceeds $5 million.   

Emergency Procurement Exemption

State agencies are granted an exemption from the requirement to purchase IT commodities through a DIR contract if a situation arises in which compliance with TGC 2157.068 and/or 1 TAC 212 is impractical or contrary to the public interest, and an Emergency Procurement is warranted to prevent a hazard to life, health, safety, welfare, or property or to avoid undue additional cost to the state. The scope and duration of the purchases shall not exceed the duration of the emergency.

Critical Need Exemption

State agencies are granted an exemption from the requirement to purchase IT commodities through a DIR contract if an unforeseeable circumstance occurs that requires immediate attention, but does not qualify as an Emergency Procurement as defined in 1 TAC 212. This exemption is for procurements not to exceed $1,500 and that are necessary to restore operation or to correct severely impaired operations due to an equipment failure.

Workquest (TIBH) Set-Aside Exemption

State agencies are granted an exemption from the requirement to purchase IT commodities through a DIR contract if those commodity IT items are offered in the TIBH Industries, Inc. catalog and designated by the Texas Workforce Commission as a product that is set aside from competitive bidding and offered through a DIR cooperative contract.

Computer/Office Equipment (Refurbished Only), Office Accessories, and Consumables 08/31/2021

State agencies are granted an exemption for the procurement of Computer/Office Accessories and Consumables for the specific IT Commodity codes listed below:

204, 206 – Refurbished Computer and Accessories

207-30 – Compact Disks, DVD, ROM, etc.

207-42 – Diskettes, Disk Packs, Floppy Diskettes, Labels, etc.

207-55 – Graphic Supplies for Plotters and Printer Plotters: Inks, Pens, Penholders, Chemicals, Paper, etc.

207-72 – Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges Wheels, etc.

207-79 – Recycled Computer Accessories and Supplies

207-87 – Tapes, Tape Cartridges, Tape Cassettes, Tape Reels, Tape Labels, etc.

600-61 - Toner, Fax Machine

610-56 – Ribbons, Computer and Data Processing, All Types (For Tab See 610-73)

610-63 – Ribbons, Teleprinter and Teletype, All Types

838-68 – Refurbished Telephones

Radio Tower Rental or Lease Exemption through 08/31/2021

State agencies are granted an exemption for the rental or lease of radio towers only. This exemption is valid for the IT Commodity codes listed below:

985-69 – Radio and Telecommunications Equipment and Accessory Rental or Lease (Including Radio Towers)

Software Maintenance Exemption through 08/31/2021

State agencies are granted an exemption for the procurement of software maintenance, if the software maintenance is proprietary, and not available on DIR contract. State agencies are advised to check the website prior to the purchase, as DIR adds new software titles on a regular basis. This exemption is valid for the IT Commodity codes listed below:

920-45 – Software Maintenance/Support

Publication - Subscription Services Exemptions through 08/31/2021

Electronic Publications, Database or Library Subscription service not offered under any current DIR contract for class code 715-35, 915-51, 956-35, 920-02,920-03 or 920-46. State agencies are advised to check the website prior to the purchase, as DIR adds new products and services on a regular basis.

Job Posting Services Exemptions through 08/31/2021

Internet job posting not offered under any current DIR contract for class code 915-51.

Information Technology (IT) Based Laboratory Equipment Exemption through 08/31/2021

State agencies are granted an exemption for Information Technology (IT) Based Laboratory Equipment only. This is exemption is valid for the NIGP Commodity Codes listed below:

493-04 - Air Quality Monitoring Equipment and Accessories, Laboratory, Including Ozone Type

493-11 - Chromatographs, Laboratory, Gas

Fire Alarm Equipment, Maintenance and Repair through 08/31/2020

State agencies are granted an exemption for Fire Alarm Equipment, Maintenance and Repair Systems. This is exemption is valid only for the NIGP Commodity Code listed below:

936-09 - Alarm Equipment, Fire, etc. Maintenance and Repair

Fire Protection Equipment and Systems Exemption through 08/31/2020

State agencies are granted an exemption for Fire Protection Equipment and Systems. This is exemption is valid only for the NIGP Commodity Code listed below::

936-33 – Fire Protection Equipment and Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws of Life, Fire Protection Material Treatment, Firestop and Fire Barriers, etc. Inspection, Maintenance and Repair

Electronic Filing Service Provider (EFSP) through 08/31/2022

State agencies are granted an exemption from the requirement to purchase IT commodities through a DIR contract to fulfill state of Texas electronic filing requirements, specifically related to the selection of a Electronic Filing Service Provider (EFSP) for the filing and service of case-related documents in Texas courts. The Office of Court Administration oversees the eFileTexas system and has responsibility for certifying EFSPs. For more information, visit eFIleTexas.gov.

One-Time Exemption Request

If a blanket exemption does not exist, or if the scope, terms, and requirements of an existing blanket exemption do not meet your agency’s needs, then your state agency must request a one-time exemption by completing and submitting an Exemption Request Form. Learn more about requesting a One-Time Exemption.