Clerk II (Cooperative Procurements Intern)
This is an internship position available only to students currently enrolled in or recently graduated from a college or university with a major or course work in business, public administration, accounting, management, or a related field. Students applying for this position must possess academic performance that is considered in good academic standing by college/university standards.
Job Posting:
#00045356
Opened:
09/19/2024
Closes:
10/03/2024
Position Title:
Clerk II (Cooperative Procurements Intern)
Class/Group:
Military Occupation Specialty Code:
N/A
Fair Labor Standards Act Status:
Non-exempt
Number of Vacancies:
1
Division/Section:
Chief Procurement Office/Cooperative Procurements
Salary:
$1525/monthly part-time
Duration:
3 months
Hours Worked Weekly:
Part-time
Work Schedule:
This position may be eligible for flexible work hours and/or a hybrid work schedule if certain program guidelines are met; working arrangements may change at any time at the sole discretion of the agency.
Travel:
None
Work Location:
300 W. 15th Street, #1300 / Austin, Texas 78701
Web site:
Refer Inquiries to:
People and Culture Office
Telephone:
(512) 475-4957 or (512) 463-5920
How To Apply:
- Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
- You must create a CAPPS Career Section candidate profile or be logged in to apply.
- Update your profile and apply for the job by navigating through the pages and steps.
- Once ready, select “Submit” on the “Review and Submit” page.
- If you have problems accessing the CAPPS Career Section, please follow the instructions in the Resetting CAPPS Password for Job Candidate desk aid.
Special Instructions:
- Applicants must provide in-depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
- Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.
Interview Place/Time:
Candidates will be notified for appointments as determined by the selection committee.
Selective Service Registration:
Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.
H-1B Visa Sponsorship:
We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Equal Opportunity Employer
The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability. Please call 512-475-4922 to request reasonable accommodation.
What We Do
The Texas Department of Information Resources is the state agency charged with protecting the state’s data and critical technology infrastructure, managing a multi-million-dollar cooperative contracts program, and providing strategic technology leadership, solutions, and innovation to all levels of Texas government. DIR is a fast-paced and collaborative environment with highly motivated and engaged employees dedicated to achieving the best value for the state.
Position Summary
Performs entry level (beginner level) procurement work. Work involves planning, organizing, coordinating, and preparing solicitation specifications; preparing procurement documents; and overseeing the maintenance of detailed records of all procurement related activities. Procures Information Technology products and services; complies with current procurement policies and regulations and ensures state procurement procedures are followed.
The ideal candidate will have the ability to highlight their strengths in the following functions:
- Assists in development of cooperative procurement solicitations, which may include but is not limited to: market research, vendor market engagement events, customer engagement events, internal stakeholder meetings.
- Assists Procurement Lead in the development, distribution and analysis of DIR customer surveys.
- Assist in the admin review of vendor responses for completeness and compliance prior to advancing to the next stage.
- Assists Procurement Lead in monitoring any solicitation related email box.
- Assists Procurement Lead in creating necessary procurement files.
- Assists Procurement Lead with cost avoidance (price benchmarking).
- Prepares formal written correspondence to customers and vendors.
- Performs related work as assigned.
Education
- A student currently enrolled in a college or university with a major or course work in in business, public administration, accounting, management, or a related field.
- Must possess academic performance that is considered in good academic standing by college/university standards.
Your Skills
We are interested in students and recent graduates with skills in the following:
- Demonstrated understanding of Information technology and/or technology procurements knowledge.
- Demonstrated skill in purchasing, specification development and planning, scheduling, buying, and/or contract administration knowledge.
- Analytical and critical thinking.
- Creative problem solving.
- Presentation skills.
- Research and documentation of findings.
- Adaptability and working in fast-paced environments with cross-functional teams.
- Strong written and verbal communication skills.
- Proficiency in the use of a personal computer and applicable software necessary to perform work assignments – e.g., word processing, spreadsheets (Excel preferred), email (Outlook preferred), and online meeting software.
Work Environment
- The team meets regularly and interacts to spur discussions and brainstorm strategies. Your input will be valued, and your opinions will be heard.
- Frequent use of a personal computer.
- Frequent listening and talking.
- Frequent work in a dynamic environment, as a team member, and in direct contact with others.
The Fine Print
- Regular and punctual attendance.
- Background check required.
- Ability to understand, follow and convey brief oral and/or written instructions.
- Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers.
- Ability to communicate both verbally and in writing, in a clear and concise manner.
- Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
- Ability to work under pressure to complete assigned tasks within a given timeframe.
- Comply with all applicable safety rules, regulations, standards.
- Ability to comply with all agency policies and applicable laws.