Contract Administration Manager I (Procurement Lead)

Job Posting:

#00029371

Opened:

12/21/2022

Closes:

Open Until Filled

Position Title:

Contract Administration Manager I (Procurement Lead)

Class/Group:

1960/B25

Military Occupation Specialty Code:

Army 51C, Coast Guard SEI16, Marine Corps 3044, 3006, 8640, Air Force 6C0X1, 64PX

FLSA:

Exempt

Number of Vacancies:

2

Division/Section:

Chief Procurement Office/Cooperative Procurements

Salary Range:

$5258.66 - $7083.52 per month

Duration:

Regular

Hours Worked Weekly:

40

Work Schedule:

This position may be eligible for flexible work hours and/or a hybrid work schedule if certain program guidelines are met; working arrangements may change at any time at the sole discretion of the agency.

Travel:

Occasional

Agency Address:

300 W. 15th, Austin, Texas 78701

Web site:

www.dir.texas.gov

Refer Inquiries to:

Human Resources

Telephone:

(512) 475-4922 or (512) 475-4612

HOW TO APPLY:

• Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

• You must create a CAPPS Career Section candidate profile or be logged in to apply

• Update your profile and apply for the job by navigating through the pages and steps

• Once ready, select “Submit” on the “Review and Submit” page

• If you have problems accessing the CAPPS Career Section, please email the CAPPS Recruiting Help Desk at capps.recruiting@cpa.texas.gov

 

SPECIAL INSTRUCTIONS:

• Applicants must provide in-depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.

• Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.

 

Interview Place/Time:

Candidates will be notified of appointments as determined by the selection committee.

 

Notice:

Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

 

EQUAL OPPORTUNITY EMPLOYER

The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability.  Please call 512-463-5920 to request reasonable accommodations.

THE OPPORTUNITY

The Texas Department of Information Resources is the state agency charged with protecting the state’s data and critical technology infrastructure, managing a multi-million-dollar cooperative contracts program, and providing strategic technology leadership, solutions, and innovation to all levels of Texas government.  DIR is a fast-paced and collaborative environment with highly motivated and engaged employees dedicated to achieving the best value for the state.

In this role, the individual will perform advanced (senior-level) contract administration work supporting the mission critical functions of the agency’s Cooperative Procurements program. Opportunities also include work on coordinating procurements for large scope, high-dollar, and/or multi-award contracts by defining requirements and developing, negotiating, and awarding contracts, as well as documenting and implementing process improvements, developing guidelines, policies, and procedures. Duties include prioritization of work streams and setting standards for achieving procurement program goals. Additionally, this individual may purchase commodities and equipment of a specialized or complex nature, including Information Technology related goods and services; complies with current purchasing policies and regulations and ensures state procurement procedures are followed. This is an opportunity to work under limited direction from the Cooperative Procurements Director with extensive latitude for the use of initiative and independent judgment.

 

WHAT WE DO

The ideal candidate will have the ability to highlight their strengths in the following functions:

• Oversees or prepares the scope of work, specifications, and terms and conditions for new contracts,
• Oversees the distribution of bid invitations to vendors, reviews submitted proposals for administrative compliance, leads negotiations, and awards new contracts.
• Makes recommendations on guidelines, policies, and procedures; develops schedules, priorities, and standards for achieving procurement program goals.
• Ensures compliance with current contracting policies, regulations, and procedures.
• Serves as a resource to other Contract and Vendor Management staff on escalated issues of an unusual nature.
• Provides customer consultation, evaluates customer requirements, and advises in the development of contract specifications to achieve optimal balance between best value and cost savings; includes conducting customer workgroups to gather input for use in developing RFO specifications.
• Makes recommendations on improving existing departmental procurement and contract management processes and practices.
• Performs other duties as assigned.

 

ADDITIONAL RESPONSIBILITIES

• Participates in training and maintains required certifications.
• May assign and/or supervise the work of others.
• May reviews and analyze legislation related to contracting.
• May identify or forecast cost savings for initial contract, extensions, and amendments compared to previous contract.
• Performs related work as assigned.

 

EDUCATION

• Graduation from an accredited four (4) year college or university with major course work in business, public administration, accounting, management, or a related field.
• Additional related experience may be substituted for the education on a year for year basis.

 

EXPERIENCE & TRAINING REQUIRED

• Six (6) years of experience in developing and implementing procurement-related processes, participating in, and developing solicitations, managing procurement projects, interacting with business units and legal counsel, and conducting vendor discussions.

 

EXPERIENCE & TRAINING PREFERRED

• Experience in state or government purchasing
• Experience in information technology procurements
• Certification as a Certified Texas Contract Developer (CTCD)
• Certification as a Certified Texas Contract Manager (CTCM)

 

CERTIFICATIONS / LICENSES

• Certification as a Certified Texas Contract Developer (CTCD) must be obtained within six (6) months of employment if not already certified, unless otherwise approved by Supervisor
• Certification as a Certified Texas Contract Manager (CTCM) must be obtained within one-year (1) of employment if not already certified, unless otherwise approved by Supervisor

 

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of State of Texas procurement laws, regulations, rules, policies, and procedures
• Knowledge of laws governing state purchasing and Historically Underutilized Business program participation.
• Knowledge of purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics and technical specifications.
• Skill in analyzing and interpreting trade publications, literature, and manufacturer’s specifications.
• Ability to gather, assemble, correlate, and analyze facts and devise solutions to procurement challenges
• Ability to prepare and/or make presentations to the agency’s Board
• Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal, and external customers
• Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment
• Ability to understand, follow, and convey brief oral and/or written instructions
• Ability to communicate both verbally and in writing, in a clear and concise manner
• Ability to work a flexible schedule to meet required deadlines
• Ability to work under pressure and exacting schedules to complete assigned tasks
• Ability to comply with all agency policies and applicable laws
• Ability to comply with all applicable safety rules, regulations, and standards

 

COMPUTER SKILLS

• Proficiency in the use of a personal computer and applicable software necessary to perform work assignments, e.g., word processing, spreadsheets (Microsoft Office preferred)

 

OTHER REQUIREMENTS

• Regular and punctual attendance
• Criminal background check

 

WORK ENVIRONMENT

• Frequent use of personal computer, copiers, printers, and telephones
• Frequent standing, walking, sitting, listening, and public speaking
• Occasional bending and stooping
• Frequent work under stress, as a team member, and in direct contact with others
• Infrequent lifting and climbing