Contract Administration Manager I (Procurement Lead)

Job Title
Contract Administration Manager I (Procurement Lead)
Job Number
00035772

Job Posting: 

#00035772

Opened:   

08/18/2023  

Closes:  

Open Until Filled

Position Title:

Contract Administration Manager I (Procurement Lead)   

Class/Group:

1960/B25

Military Occupation Specialty Code:

Army-51C; Coast Guard-SEI16; Marine Corps-3044, 8640; Air Force-6C0X1, 64PX

Fair Labor Standards Act Status:  

Exempt

Number of Vacancies:

1

Division/Section:

Chief Procurement Office/Cooperative Procurements

Salary Range:

$6333.33 - $7437.68 / monthly

Duration:

Regular

Hours Worked Weekly:     

40

Work Schedule:

This position may be eligible for flexible work hours and/or a hybrid work schedule if certain program guidelines are met; working arrangements may change at any time at the sole discretion of the agency.

Travel:

Occasional

Agency Address: 

300 West 15th Street, #1300 / Austin, Texas 78701

Web site:

https://dir.texas.gov/

Refer Inquiries to:        

People and Culture Office     

Telephone:

(512) 475-4922 or (512) 463-5920

How To Apply:

  • You must create a CAPPS Career Section candidate profile or be logged in to apply.
  • Update your profile and apply for the job by navigating through the pages and steps.
  • Once ready, select “Submit” on the “Review and Submit” page.
  • If you have problems accessing the CAPPS Career Section, please email the CAPPS Recruiting Help Desk at [email protected]

Special Instructions: 

  • Applicants must provide in-depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
  • Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.

Interview Place/Time:

Candidates will be notified for appointments as determined by the selection committee.

Notice:

Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

Equal Opportunity Employer

The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability.  Please call 512-463-5920 to request reasonable accommodation.

What We Do

The Texas Department of Information Resources is the state agency charged with protecting the state’s data and critical technology infrastructure, managing a multi-million-dollar cooperative contracts program, and providing strategic technology leadership, solutions, and innovation to all levels of Texas government.  DIR is a fast-paced and collaborative environment with highly motivated and engaged employees dedicated to achieving the best value for the state.

Position Summary

In this role, the individual will perform highly advanced (senior-level) contract administration and contract development work supporting the mission critical functions of the agency’s Cooperative Procurements program.  Opportunities include work on coordinating procurements for large scope, high-dollar, and/or multi-award contracts by defining requirements and developing, negotiating, and awarding contracts, as well as documenting and implementing process improvements, developing guidelines, policies, and procedures. Duties will include prioritization of work streams and setting standards for achieving procurement program goals. Additionally, this individual may purchase commodities and equipment of a specialized or complex nature, including Information Technology related goods and services and ensures compliance with current purchasing policies and regulations and ensures state procurement procedures are followed. This is an opportunity to work under the limited supervision of the Cooperative Procurements Director with extensive latitude for the use of initiative and independent judgment.

  • Oversees or prepares the scope of work, specifications, and terms and conditions for new contracts. 
  • Oversees the distribution of bid invitations to vendors, reviews submitted proposals for administrative compliance, leads negotiations, and awards new contracts.
  • Makes recommendations on guidelines, policies, and procedures; develops schedules, priorities, and standards for achieving procurement program goals.
  • Ensures compliance with current contracting policies, regulations, and procedures.
  • Serves as a resource to other Chief Procurement Office staff on escalated issues of an unusual nature.
  • Provides customer consultation, evaluates customer requirements, and advises in the development of contract specifications to achieve optimal balance between best value and cost savings; includes conducting customer workgroups to gather input for use in developing RFO specifications.
  • Makes recommendations on improving existing departmental procurement and contract management processes and practices.
  • Performs other work-related duties as assigned.

Education

  • Graduation from an accredited four (4) year college or university with major course work in business, public administration, accounting, information technology, or a related field. 
  • Additional work-related experience may be substituted for education on a year-for-year basis (High-school diploma required.

Experience and Training Required

  • Six (6) years of experience in developing and implementing procurement-related processes, participating in, and developing solicitations, managing procurement projects, interacting with business units and legal counsel, and conducting vendor discussions.

Experience and Training Preferred

  • In-depth experience in and knowledge of information technology procurement, negotiations and its application in the public sector and all customer segments (e.g., state agency, universities, counties, cities, and independent school districts).
  • Experience in state or government purchasing.
  • Experience working in a for-profit or cost recovery operation.
  • Certification as a Certified Texas Contract Developer (CTCD)
  • Certification as a Certified Texas Contract Manager (CTCM)

Certifications and Licenses

  • Certification as a Certified Texas Contract Developer (CTCD) must be obtained within six (6) months of employment if not already certified, unless otherwise approved by Supervisor.
  • Certification as a Certified Texas Contract Manager (CTCM) must be obtained within one-year (1) of employment if not already certified, unless otherwise approved by Supervisor.

Knowledge, Skills, and Abilities

  • Knowledge of State of Texas procurement laws, regulations, rules, policies, and procedures
  • Knowledge of laws governing state purchasing and Historically Underutilized Business program participation.
  • Knowledge of purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics and technical specifications.
  • Skill in analyzing and interpreting trade publications, literature, and manufacturer’s specifications.
  • Ability to gather, assemble, correlate, and analyze facts and devise solutions to procurement challenges.
  • Demonstrated ability to communicate effectively to individuals and groups; to prepare and make effective presentations in formal and informal settings, including the agency’s Board of Directors. 
  • Demonstrated ability to work on concurrent tasks while effectively prioritizing and coordinating work assignments.
  • Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers.
  • Ability to understand, follow and convey brief oral and/or written instructions.
  • Ability to communicate both verbally and in writing, in a clear and concise manner.
  • Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
  • Ability to work under pressure and exacting schedules to complete assigned tasks.
  • Ability to work a flexible schedule to meet required deadlines.
  • Ability to comply with all agency policy and applicable laws.
  • Ability to comply with all applicable safety rules, regulations, and standards.

Computer Skills

  • Proficiency in the use of a computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office preferred).

Other Requirements

  • Regular and punctual attendance at the workplace.
  • Criminal background check.

Working Conditions

  • Frequent use of computers, copiers, printers, and telephones.
  • Frequent standing, walking, sitting, listening, and talking.
  • Frequent work under stress, as a team member, and in direct contact with others.
  • Occasional bending, stooping, lifting, and climbing.

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