Doing Business with DIR
On this page:
How to become a Prime Vendor
How to become a Reseller for a Prime Vendor
How to become a Subcontractor for a Vendor
“Vendors are essential partners to the state of Texas.”
To become a DIR vendor, you first need to formally respond to an open solicitation, typically a Request for Offer (RFO) that corresponds to your company's core products and services. DIR has an established procurement process in keeping with guidance from the Texas Comptroller of Public Accounts (CPA) Procurement and Contract Management guide. Upon evaluation, if your company falls within the competitive range, DIR will enter into negotiations with you and seek to achieve a contract award that serves the State’s best interests.
Learn more about current & upcoming Solicitation Opportunities
DIR is always striving to offer our customers new offerings and deep discounts. Stay in the loop by visiting our Schedule of Solicitation Opportunities page or visiting the Electronic State Business Daily (ESBD).
DIR posts all planned solicitations on the Schedule of Solicitation Opportunities page and we include links to the Electronic State Business Daily (ESBD) for those opportunities that are open. Interested vendors should bookmark this page and check it frequently for updates.
Additionally, when DIR posts a new solicitation, for the applicable class and item codes, vendors registered on the Centralized Master Bidders List (CMBL) will be notified of solicitation opportunities by email. It is the vendor’s responsibility to find all notices.
However, vendors are not required to be on the CMBL in order to respond to a solicitation or be awarded a DIR contract.
How to become a Prime Vendor
A prime vendor is any vendor that is awarded and holds a master contract with DIR.
A prime vendor can be:
- a Manufacturer/Publisher,
- an authorized reseller of the Manufacturer/Publisher, or
- a service provider.
DIR strives to award multiple contracts to allow a range of choices for our customers. Prime Vendor contracts are established and awarded using the following process, which complies with all state purchasing requirements:
- DIR posted the Request for Offers (RFO) on the Electronic State Business Daily (ESBD) with continuous updates on the Schedule of Solicitation Opportunities
- Vendors submit proposals to DIR by the required deadline through the Bidstamp Portal
- DIR evaluates vendor responses
- Responsive vendors who fall within the competitive range are sent an invitation to negotiate
- After successful negotiations, contracts are awarded for a specified term
- Solicitations or vendor negotiations may terminate at any time during the process if it is determined by DIR to be in the best interest of our customers and the State.
Prime vendors can also name resellers for their products/services under their master contract.
How to Become a Reseller for a Prime Vendor
Prime vendors and resellers work together directly to establish their relationship; DIR is not involved in the process
- Browse for potential partners based on the products and services you offer and confirm yours align with the contract offering.
NOTE: New products and services are added only through the solicitation process and cannot arbitrarily be added to the prime vendor’s contract.
- Contact the prime vendor and negotiate directly. This process is handled exclusively between the reseller and the prime vendor.
- The prime vendor submits an amended HUB Subcontracting Plan (HSP) to the DIR Contract Manager to add your company as an authorized reseller. Once reviewed and approved, the DIR contract manager will add your company to the contract and your company will show as a retailer on the Contract detail page.
- How to Search for Contracts
- Visit the IT Solutions & Services page and learn more about DIR Program Areas
- Search through categories of Product & Service offerings
- Use the search bar to look for contracts that have your offerings
- Further refine search results by filtering via product type, NIGP commodity code, or other filter categories
Historically Underutilized Business (HUB) Vendors
We encourage Historically Underutilized Business (HUBs) and Minority and Women Business Enterprise vendors to participate in our solicitation process as described above.
Additional information on our HUB Program is available. For information on the Statewide HUB Program and to learn how to become a HUB, visit the Comptroller of Public Accounts Statewide HUB Program or contact them by phone at 1-888-863-5881 or email at StatewideHUBProgram@cpa.texas.gov.
Reporting Sales and Payment of Admin Fees
Once your contract has been established, you will be required to report your sales through your DIR contract on a monthly basis. Your contract will have a standard monthly Administrative fee that will be calculated based on the total amount of eligible sales. More info regarding vendor responsibilities and remittance of payments can be found on the Reporting Sales and Admin Fee Payment page.
DIR Applications Portal
Visit the Applications Portal and gain access to the Bidstamp Portal (for submitting responses to open Request for Offer (RFO) Solicitations) or the Vendor Sales Reporting (VSR) Portal (for submitting monthly VSRs).